Privacy Policy for the
Hospital Organisation of Pedagogues in Europe (HOPE)

Last updated: January 2026

This Privacy Policy describes how the Hospital Organisation of Pedagogues in Europe (HOPE) (“we,” “us,” or “our”) collects, uses, and protects personal data through the website https://www.hospitalteachers.eu (“the Website”), in compliance with Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR).

1. Data Controller

The data controller responsible for the processing of personal data is:
Hospital Organisation of Pedagogues in Europe (HOPE)
International non-governmental organisation under Belgian law.
HOPE, Bondgenotenlaan 134 Bus 4, 3000 Leuven België / Belgique / Belgium
Website:https://www.hospitalteachers.eu
Contact for data protection matters: secretary@hospitalteachers.eu

2. Personal Data We Collect

When users register or interact with the Website, we may collect the following personal data:

  • Identification data (e.g., name, surname)
  • Contact data (e.g., email address, institutional or professional affiliation)
  • Account-related data (e.g., username and encrypted password)
  • Communications voluntarily sent via contact forms or email
  • Limited technical data necessary for website security and functionality

The Website does not intentionally collect special categories of personal data as defined in Article 9 GDPR.

3. Purposes and Legal Basis of Processing

Personal data are processed for the following purposes:

  • Creation and management of user accounts and membership essential information
  • Access to members-only content and professional resources
  • Communication regarding HOPE activities, events, and initiatives
  • Website administration, security, and integrity

The legal bases for processing are:

  • User consent (Article 6(1)(a) GDPR)
  • Performance of a service requested by the user (Article 6(1)(b) GDPR)
  • Legitimate interests related to the proper functioning and security of the Website (Article 6(1)(f) GDPR)

4. Data Retention

Personal data are retained only for as long as necessary to achieve the purposes for which they were collected or to comply with applicable legal obligations. Users may request deletion of their personal data at any time.

5. Data Sharing and International Transfers

Personal data are not sold or shared for commercial purposes.

Data may be processed by trusted third-party service providers (e.g., hosting or IT services) acting as data processors under GDPR-compliant agreements.

Personal data are not transferred outside the European Economic Area (EEA) unless appropriate safeguards are in place.

6. Data Subject Rights

In accordance with GDPR, users have the right to:

  • Access their personal data
  • Request rectification of inaccurate or incomplete data
  • Request erasure of personal data
  • Restrict or object to processing
  • Withdraw consent at any time
  • Lodge a complaint with a competent supervisory authority

Requests concerning these rights may be addressed to: secretary@hospitalteachers.eu

7. Data Security

Appropriate technical and organisational measures are implemented to protect personal data against unauthorised access, loss, alteration, or disclosure.

8. Cookies

The Website may use essential technical cookies required for its operation and security. Where applicable, users are informed and provided with choices in accordance with EU cookie regulations.

9. Changes to This Policy

This Privacy Policy may be updated periodically. Any substantial changes will be published on the Website.